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West Virginia University Institute of Technology

Classified Staff Council

Procedure Awarding Classified Staff Emeritus Status

Procedure Awarding Classified Staff Emeritus Status

West Virginia University

Morgantown, WV

Emeritus status is an honorary designation conferred upon retirees to recognize their contributions and accomplishments over their University careers. It is available to benefits eligible, Classified Staff whose retirement is announced.


Has been an active, benefits eligible employee at West Virginia University for a minimum of 15 years.

Retired within the last one year

Does not have an active disciplinary documentation letter (letter of counseling excluded).

Has performance evaluations that show a yearly average of at least “Valued Performer” for the past three years, or if less than three, then for however many years are available.


Library access

Maintenance of WVU e-mail address

Parking permit

Employee discounts for athletic events

Yearly event with the President of West Virginia University

Shall have the opportunity to represent WVU as an Ambassador in promotional events when asked to do so

Any privileges designated by their departments and the University

An application for Classified Staff Emeritus status may be submitted in anticipation of an employee’s retirement to ensure the employee’s timely transition to affiliate status without loss of services. Employees may apply up to six months in advance of, or up to one year beyond, their actual retirement date.

A Classified Staff member can be considered for Emeritus status in two ways. The Classified Staff member can either complete the application process themselves, or be nominated by another WVU employee. If nominated by another WVU employee, the nominated will be contacted by the Chairperson of Classified Staff Council informing them of the nomination.

The submission for Classified Staff Emeritus can only be applied for once. The application process as described below must be followed in order to be considered for Classified Staff Emeritus status.


This policy does not apply to full-time or part-time instructional or administrative & professional faculty, or other non-benefits eligible part-time employees. This policy does not apply to Emeritus Faculty.

Submission Process:

The nominator or candidate will complete the nomination form found at The candidate will solicit two letters of recommendation and submit them, in sealed envelopes, to the Staff Council office. One of these letters must be from the applicant’s dean, director, or supervisor. Classified Staff Council (CSC) can solicit additional information as necessary.

Procedure for Designation:

Chairperson of CSC will contact Talent and Culture and ask for confirmation of the applicants requirements. Talent and Culture will verify the requirements and kept the results confidential. Only a statement of satisfying/not satisfying the requirements will be reported to CSC by Talent and Culture.

The Chairperson of CSC will present the applications for CSC’s review and call for a vote of approval or denial. CSC will review and vote on Classified Staff Emeritus applications twice a year at its August and February meetings.

Any candidate who receives a majority vote by CSC members in favor of granting Emeritus status will have their application forwarded by the Secretary of the CSC to the President of WVU for final approval.

The President of WVU, or his/her designee will review and be the final decision maker for all approval of applications for Classified Staff Emeritus status.

If approved by CSC and the President of WVU, the CSC secretary will send a confirmation letter to the applicant notifying them of approval for Classified Staff Emeritus status pending their retirement from WVU.

If denied by the CSC or the President of WVU, the Chairperson of CSC will notify the applicant of denial.

Classified Staff Emeritus status is a privilege and is neither a right nor an entitlement of any retired Classified Staff member. Emeritus status may be removed by the University at any time.


The authority of the Classified Staff Council Emeritus program is granted by BOG Rule 1.9.